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Business relocation is never easy but its costs, complexity, timing, the preparation and research required to do it properly, and even the time span needed to accomplish it all will greatly depend upon the kind of business it’s, its location, and the distance relocated to. If your business is fairly small and local to only a few employees, relocating and setting up a temporary office or a new facility can be done quite easily. The biggest challenge is getting all your employees on board. But even with limited numbers, there are some steps you can take to make sure that everyone is on board.
Before taking the leap into business relocation, make sure your employees understand what’s going on, their responsibilities, and any restrictions they have about working off site. Even if you’re just relocating a small office, inform them in writing about their obligations, such as not being able to use their cell phones, access to any computers, etc. That way nothing is left ambiguous or uncertain. In any case, your employees need to understand that a move means new equipment, different work environments, possibly reduced benefits, and potential for decreased income and compensation. The whole idea is to minimize disruption so they’ll be as ready as possible when the move finally takes place.
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If your company is big and has multiple locations, there are several considerations you should think through before moving all your employees to a new location. First of all, it’s important to recognize what your employees need and want. Will the business community expect your entire staff to come to the new location? What facilities, equipment, services, and amenities do they need? Are any employees capable of performing their jobs in a different facility? These are just some of the questions to ask yourself and your company as part of the business relocation process.
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The business relocation process can often be difficult and stressful. Stress can be avoided if you carefully select your movers, evaluate your options, address concerns, discuss budgets and reimbursements with each employee, etc. Before moving, sit down with your employees to discuss their needs and review their job functions in the new location. As you go about this process, consider what your company will lose if you relocate and address those concerns.
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When evaluating locations, companies must absorb the cost of housing the employees who will be relocating, including temporary living arrangements. Housing costs must be included in any business relocation costs. If your company needs to spend time and resources to house employees temporarily, such as on-site training, it must absorb that expense. Additionally, new businesses are often at a disadvantage when it comes to negotiating commercial real estate contracts in their new location because they must absorb the full loss of the move into their budget.
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While every business relocation is different, each move requires some sort of preparation and planning. Most business owners do not have a clear idea of the total cost of their move until several weeks before the move is scheduled to begin. Without this analysis, the move may not be within the company’s budget or require additional funding for resources such as insurance. As the company works through the move, it should be prepared to reimburse employees and provide for any additional responsibilities. As a business owner, you must be prepared to handle any issues that may arise and be aware of any steps that must be taken to ensure the safety of your products during transport.
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A reputable corporate relocation company will provide a moving checklist to help with the entire move. This checklist will identify all the services required, the total cost of the move, project management techniques, time lines, and any other information that must be included in the move. Once the moving checklist is completed, the corporate relocation company will determine whether the move is moving in accordance to the legal requirements. Most companies follow these requirements carefully to ensure that their move meets the appropriate standards and minimizes the likelihood of unexpected issues or delays. Moving companies use a standard moving estimate as a guideline when determining the size of the moving container, the number of trucks required, the rate of the moving truck, and various other variables.
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Corporate relocation typically involves several steps, including: coordinating with other companies involved in the move, securing appropriate commercial insurance, reviewing business relocation policy, contacting suppliers, distributors, vendors, and employees, making sure all paperwork is in order, meeting with legal and financial leaders, preparing relocation manifest, getting local utilities activated, and finalizing all paperwork. It is important for the business relocation manager to consider all the steps involved in relocating a large company. Since relocating a small company can involve a greater number of steps, it may be necessary to outsource some of the steps to reduce the overall time line. Allowing for flexibility in the dates of the steps will help maximize the time line of the move and reduce the cost.