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Business relocation isn’t just an easy move. It takes proper planning which if implemented properly can be either done by an in-house staff or better still, by an outside professional moving company who will need to take in a few hundreds of moving boxes! No matter how large or small your move may be, there are steps you can take to make it as easy and stress free as possible. Here are some helpful tips for a successful commercial move.
Do your research – Whether you’re using a full service commercial moving company to handle the move or you’re doing it yourself there are several important steps you need to take before the movers begin moving things around. Check with local laws and regulations to see what’s acceptable in your area. This will save you time and possibly money when the time comes to file for any claims at the new location. Also, research the company to make sure they are fully bonded and that their moving experience level is high.
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Create a smooth transition – Once you’ve selected your commercial moving company and they’re on the way, it’s time to make sure your move goes smoothly. Create a list of who will be making daily office calls and ensuring all appointments are kept. Make sure someone is designated to make any customs clear with the clients and arrange any passport documentation and reporting for these meetings. A good commercial moving company should have an assigned supervisor who will handle any documentation requests or other concerns that arise during the move.
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Prepare yourself for the long distance – When we speak about a business relocation, we typically think of the physical move, but depending on your contact with the office that’s not always the case. For example, if you are relocating to a new state, you will need to arrange international travel, even if only part of the staff is available to cover the move. You’ll need to be available to answer questions and take phone calls at any time. Communicate regularly with the commercial division and ensure you keep in close contact with them through email or telephone. If a problem arises, you’ll want to be able to quickly resolve it.
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Don’t leave everything to the last minute – There is nothing worse than finding a great moving company, having a great move, and then not being able to get everything together in a reasonable amount of time. Be organized, set up a packing list early, and get your office moving planners involved as early as possible. Do not leave anything to chance. Your company’s moving coordinator and packing team will be well-trained in order to help you get the job done quickly and efficiently. A move is a complex project and should not be undertaken lightly.
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Find out what services your moving company offers – Ask a lot of questions and do your homework before hiring a moving company. Many companies offer packing and loading services for larger moves, but some specialize in smaller local moves. Consider what services you will need and be sure the company can provide them. Not all moving companies are aware of all aspects of moving and packing, so make sure they are fully versed in the moving process and have a detailed moving checklist.
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Think about a hybrid model – Sometimes a commercial moving company will combine their office moving services with that of a local moving company. This can save you a lot of money and provide a streamlined transition. If you already have an established relationship with either a local or online commercial moving company, consider partnering with them for your move. They will offer you added services like packing and loading and will probably have a better understanding of local laws. You’ll pay less because of the added expertise, and you’ll also benefit from a solid relationship with someone who has your best interests in mind.
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These are just a few of the options you have when considering business relocation. Ultimately, you want to choose a company that can offer you comprehensive moving services, saves time, and has a good reputation. The internet is a great resource for researching local businesses, and many commercial moving companies now provide online customer reviews. Use this information to make your business relocation decisions, as this will help you find a trustworthy moving company in your new home or office.